Operational Excellence Consulting


Breakthrough projects, organizational restructuring, and digital transformations are naturally disruptive.   As an outsourced contract service, we help you protect ROI and mitigate risk during your change journey.

Valuable Work specializes in the human dimension of change management.  Probability for success increases noticeably when your work community is engaged on an emotional, social, and spiritual level to resolve their reservations, learn how they can personally contribute, and understand the pitfalls to avoid.

Our work at a glance . . .

Change Readiness

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Change Management

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Go-Live Readiness

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Post-Change Stability

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Operational Excellence

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The Void

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SOME OF OUR CLIENTS . . .

POPULAR CLIENT REQUESTS . . .

Breakthrough Projects

"Our team outcomes are stagnant or below our potential.  Can Valuable Work help us raise standards, exceed targets, and be a success story?"

Yes, we will develop and coach your team to:

-   map a fresh strategy to achieve premium results
-   manage proper lead indicators to get lag indicators
-   leverage time & resources to enhance OpEx
-   maintain high coordination quality for new speed
-   demonstrate valuable communication practices
-   Use a pragmatic analytics dashboard to steer effort

Digital Transformation Support

“As the end-user client, we’d like start-to-finish help with enhancing any human levers of risk mitigation and ROI. Can Valuable Work partner with us on this aspect?"

Yes, we will provide workshops and troubleshooting for:
      
-  completing checklists through each stage
-  maintaining stakeholder alignment
-  relationship and communication dynamics
-  mediating differences and resolving conflicts
-  reducing adoption hurdles and resistance
-  building new capabilities and behaviors

Organizational Restructuring

“We need to update our structure, processes, and routines for better efficiency and competitiveness. Can Valuable Work help us?"

Yes, we will facilitate a refresh of your shared purpose, common aims, new gameplan, and new roles & responsibilities. We will help you proactively mitigate risks and protect ROI during your restructuring. We will train your team members in enabling behaviors, techniques, and mental models.

Leader Success and Growth

“Can Valuable Work help our leaders build fresh skillsets, mindsets, adaptability, and confidence to succeed in their stressful roles?"

Yes, we will train and coach your leaders to use effective non-linear skills to better handle their non-linear realities and challenges.   Their growth will also cause growth for their team.   We’ll supervise your leaders' practice-to-proficiency with value-add ways of connecting, relating, communicating, delegating, and resolving breakdowns.

SERVICES

Organizations often do not have the time nor the specialized experience to provide well-integrated professional training, development, and coaching support for their leaders and their front line's unique growth needs, or for achieving real OpEx.

We provide outsourced services for Learning and development solutions and OpEx consulting.   We perform a readiness and needs assessment, produce and facilitate, and guide ROI.

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As a contractor supporting your change initiative we facilitate and supervise alignment-building, checklist success, capability training, and resolving breakdowns.

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We design, facilitate, and troubleshoot your organizational restructuring using best principles for OpEx and capability-building.

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TOOLS . . .

Learning and Development

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Communication Models

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Change Management OpEx

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Process and Execution OpEx

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Project Management OpEx

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Strategy & Competitive OpEx

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FAQs

if you would like a free initial consultation to help you better define your problem and explore some possible solutions please feel free to reach out to us.

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What are some common root causes of organizational dysfunction that Valuable Work addresses?


Many OpEx and organizational capability problems are a result of three root causes:   evasion;  entitlement;  stagnation. 

People sometimes postpone, avoid, or block honest thinking, accountability, and naming the facts.   This is evasion, and it naturally causes a variety of familiar problems in organizations.

People sometimes think that others are supposed to give them what they want without first earning it or without first asking for it.  This is entitlement, and it naturally causes many familiar breakdowns related to OpEx and capability-building.

People sometimes become apathetic, or stuck, or coasting on inertia.   Their environment and its needs are changing, but they refuse to update their own personal functioning to better match current and coming realities.   This is stagnation, and it naturally causes confusions and costly misdirections within organizations.

What are some common pitfalls that should be avoided during digital transformations?


Slowness, delays, or avoidance with decision-making. Align on using a purpose-governed decision style.    NOT a decision style governed by dominance, evasion, or consensus.

Underestimating:
-  the value of maintaining real alignment
-  the value of defined process owners and deciders
-  the need of client staff time to coordinate integration
-  the importance of having real demos and real tests
-  the need for proper data cleansing and mapping.

Pretending that processes will unfold idealistically with few issues, and then having “crises”, finger-pointing, and higher stress while putting out fires.  Better to accept upfront the normal realities, clarify good contigencies, and be ready to resolve breakdowns prudently.

Senior leaders not being involved because they delegated change to others.   Blockers of successful change are often mental, emotional, and spiritual.   During a planned disruption and unsettling reorganization the executive’s real conviction and confident voice should be evident, consistent, and heard across the work community.

Loose contract wording that inappropriately exposes the client to future cost escalations, loss of authority, delays, or other troublesome surprises.

What are some common pitfalls that should be avoided during breakthrough projects or organizational restructuring?


Trying to do it as a band-aid, a half-measure, or in isolation instead of doing it holistically with high coordination.

Stakeholders fail to truly align together on a common vision of what success looks like.

A participant holds on to a pocket veto and uses it to sabotage the process or create speed bumps.

Some people might be active in the change process while still privately being half-hearted, pessimistic, or cynical about it.

Failure to have well-defined individual accountability for each objective.

Forgetting to have players discuss upfront their own real reservations and considerations . . . these then find expression in other problematic ways.

Forgetting to have regular adjustment sessions for folding in new learning and front line contributions.

Failing to govern the process based on robust checklists, objective data, proof points, authentic feedback, and loyalty to purpose.

What is a typical pathway followed in order to hire Valuable Work?


1)  We meet for a free consultation to clarify your
     situation and what you would like to accomplish.

2)  If step #1 is green, we then send you a statement of
      work for providing what you want and need.   We do a
      few iterations together to dial it in and shape it right.

3)   If step #2 is green, you then hire us at first to do some
       very brief and simple work for you at low cost and low
       risk in order to give you a first-hand experience and a
       better sense of our style, contribution, and value.  
       This helps both of us to efficiently evaluate the other
       before committing to the statement of work.

4)   If step #3 is green, we then both sign the statement of
       work, process the commencement fee payment, and
       agree on a start date for moving forward.

Marc Benioff . . . quotations

“A good leader recognizes the need to see change as their friend, and then have the flexibility to evolve in smart ways with good timing."

“Leaders must learn how to decide and manage through reliable data.   Front line teams must learn how to operate in ways that are responsive to that data."

W. Edwards Deming . . . quotations

“A bad process will defeat a good person every time."

“A big blind spot for leaders and managers is that they try to control the result instead of controlling the cause."

“A great waste is the failure to use the abilities of people, to learn from their frustrations, and to enable the contributions that they are eager to make."

Amy Edmondson . . . quotations

“Holding on to past strategies is a recipe for failure when you see real disruptive changes occurring. Finding the emotional resilience to be continually innovative and responsive in small useful ways is becoming a more highly valued talent at all levels."

“Psychological safety is a crucial source of value in a complex changing work environment.  Mistakes are self-reported more quickly and more often, coordination across groups improves, and smart ideas for innovation are more naturally emerging and shared."

Pablo Isla . . . quotations

“Good things happen when we give teams stretch and safety while fueling their courage to show us their best."

“Learn from all of your people, not just in formal ways, but mostly informally."

Contact Us

Just reach out to ask a question or to request a free consultation.   We look forward to connecting with you and supporting your Operational Excellence.

We will never share any of your submitted information with anyone for any reason.

Please include a brief message to describe what you would like to discuss with us.

CHANGE READINESS

Breakdowns and disappointments during a change process can often be traced to carelessness or skipping during the early formulation stage.   We facilitate a series of upfront interactive conversations to help you stay ahead of the curve.

Conducting robust change readiness, change impact, and benefits realization surveys and analyses.

Establishing alignment amongst all key stakeholders for shared purpose to be fulfilled, interim success indicators, and a pragmatic game plan with contingencies and corrective mechanisms defined.

Defining process owners.   Realistic (not idealistic) commitment of personnel, time, and money. 

Completing interactive exercises using Munger’s Invert principle to call out potential failure and folly related to:   watering down the vision to accommodate fear of change;   sneaky workarounds to cheat the purpose;    complaining before trying;   the likely costs of doing no change.

Candidly expressing reservations and considerations . . . with an intention to get each of these addressed and resolved now before launching.   Have all players PUBLICLY agree on no pocket veto and no half-hearted participation during the change process.

Naming the required new skills, along with a pragmatic timeline for blended learning and development.   Regular adjustment sessions are scheduled for folding in new learning and front line contributions during the entire journey.

For digital transformations, special attentinon is given to:

Possible deficiencies or loose wording with the requirements, contract, demos, tests, and scope.   True total cost of subscription including future price escalations.  Client staff time needed for integration activities.

Accountabilities for ensuring proper data cleansing, accuracy, mapping, and governance.

Agreement upfront for business system primacy over IT primacy.   Confirm that the client retains deciding authority throughout.   Ensure that the client CFO is involved from the start to rigorously evaluate all nuances of the proposed subscription.

Get ahead of potential failure and folly related to:   adoption resistance (both intentional and unintentional);   misunderstanding about software functionality or new responsibilities;   misalignments about business value of the change;   misalignment of people, processes, and technology.

CHANGE MANAGEMENT

The train is leaving the station.   Focus all players on achieving the interim success indicators that were defined during Change Readiness. Lock in gains while mitigating risk.

Minimize decision latency and decision procrastination.   Imprint this in BOLD letters on the brains of all project players and leaders.

Establish proof points, positive traction, obvious benefit, and many small new wins.

Expect some hesitancy of buy-in for unfamiliar things.   Persuade through demonstration, walk the talk, and show via action rather than explaining or arguing.

Learn from action on the field-of-play those things which cannot be learned in a conference room.   Facilitate frequent brief huddles with the front line to enable them to contribute smart adjustments.

Expect and embrace steady growth in knowledge, capabilities, and confidence . . . learn from resisters.

Just because your idea is great does not mean others will care.   Collect evidence of new value in the form of measurable impact and testimonies.   Maintain diligent tracking of commitments, progress, bottlenecks, blockers, fixes, and accomplishments.

Keep one’s head down with intense focus on taking next effective physical actions.   Use action language instead of hinting, implying, hoping, or mind-reading.

Provide spiritual leadership to fuel positive emotions, optimistic outlook, healthy moods, and pressure release valves.

GO-LIVE READINESS

Perform a candid assessment of readiness.   Be accurate.   Be thorough.   No evasion.   No entitlement.  If checklist items have been skipped or diluted, then go-live should not yet be approved.   Some helpful indicators:

Practice, testing, and execution are becoming more efficient and smoother.   If any of these are becoming less smooth or less efficient then we are not yet ready for go-live.

There has been a noticeable increasing ratio of supporters to resisters.   If anyone is still hitting the brakes or being a speed bump then we are not yet ready for go-live.

Interim success indicators are exceeding sponsor expectations while being documented and shared.   

Key people are genuinely owning and embracing post-change realities and narrative as the new normal.  Get in the trenches and learn from the street gossip.

There is steady collaborative documentation of new standards, behaviors, protocols, and help guides.

Learning & Development and capability-building checklists are ahead of schedule with no one left out.

Passive observers and hecklers are now becoming supporters and partners with skin in the game.

Team members have been celebrating small successes to express their appreciation for achievements and for each other.

High-functioning people are requesting to join the team.

New possibilities, opportunities, and innovations are emerging and being included usefully.

POST-CHANGE STABILITY

After go-live, your change process is not yet complete until post-change stability is achieved. Here are some typical success indicators:

The benefits realization promises that were made during change readiness are now manifesting in reality.   Any shortfalls are receiving high priority to be methodically corrected starting at root cause.

Fresh routines, practices, and structures are now established and trusted. The changes and the change team members are integrated into the system with high harmony.

If the originators and champions of the change project now disengaged and disappeared this would not slow anything down.

Sponsors of the change project are formally acknowledging it's business value in terms of money and time.

Stakeholder complexity dynamics are now occurring as a source of value instead of waste.

Leaders of the change are being promoted because of how well they managed ROI and risk.

The value and benefit of the change has now made pre-existing approaches obsolete.

Distributed ownership is now evident and effective.

OPERATIONAL EXCELLENCE

Here are some new skills that were probably gained by many people during your change process. Just keep these capabilities alive and active by making them part of your new Standard Work moving forward. Tell people that this is the new normal.  The recently trained change champions can easily serve as coaches to teach others how it looks and feels.

New normal . . . minimize decision latency and decision delays.

New normal . . . resolve breakdowns promptly instead of kicking the can down the road.

New normal . . . use pragmatic learning and development solutions to accelerate capabilities.

New normal . . . engage in regular communication skills training for OpEx.

                                               regular process and execution skills training for OpEx.

                                               regular competitive analysis and strategy analysis for OpEx.

The Void

Sometimes there is a void that ought to be filled with right choices, right action, and right discipline. If this fails to happen, then the empty void will naturally get filled with unchosen, irrational, or random activities and behaviors.   Some illustrations are listed below.

If we neglect to do the right work of maintaining our garden, then weeds and pests will naturally fill the void.   If we neglect to do the right work of maintaining good police in our community, then damaging vigilante-justice activity and organized crime activity will naturally fill the void.   If we neglect to do the right work of selecting healthy foods to eat, then bad foods will naturally fill the void.   If we neglect to do the right work of using effective communication practices, we should not be surprised when dysfunctional communication activity naturally fills the void.

There are 4 common decision-making styles to choose from.   In order of highest productivity to lowest they are:    (1st rate) PURPOSE-governed style;   (2nd rate) DOMINANCE-governed style;   (3rd rate) EVASION-governed style;   (4th rate) CONSENSUS-governed style.   When leaders and teams neglect to consistently apply a PURPOSE-governed style, it leaves a void.   This void is naturally filled in by a less-valuable combination of dominance, evasion, and consensus.   Nobody really wants this to happen, and no formal decision or clear choice is made to have it happen.   However, it is happening and will naturally continue happening to fill the void.

When two or more people get together to discuss something, there are naturally different perspectives, different needs, different interests, and different values silently present.   These differences establish a normal and continual void.   The lazy default is to argue, preach, debate, look superior, one-up, or indulge in pretence or arrogance . . . an attitude which can guide each person into being more tone-deaf, reckless, and careless about managing good human relations.  Conscious leaders and team members can train themselves to practice the simple art of guessing the possible intersection of interests for the current interaction.  This is a jedi-level power move for dealing with the natural void, and it is a life-giving spark for leading the conversation and the relationship onto an upward, more productive, gracious, and profitable path.

When people choose an ownership mindset and decide to make the language of conviction and commitment habitual, breakdowns are noticeably reduced and the expense of their troubleshooting is noticeably reduced.   Every person is able to start practicing this basic productivity skill, and each person already has this faculty.   When a person fails to do this a void results.   And this void will get filled in with an impotence of pessimism, cynicism, victimhood, negative gossip, rationalizations, and back-doors.

People Power

Learning and Development

We prepare and deliver pragmatic developmental experiences using trusted adult learning principles.

Valuable Work serves as an outsourced contractor to provide “as needed” professional development experiences, both long-term and short term.

We synchronize with your senior sponsors and key stakeholders to ensure that our staff training, leadership coaching, and workshop sessions serve your immediate needs and your strategic objectives.

We apply Lean principles within all Learning and Development activities so that your staff have an experience of efficient usefulness when spending their valuable time with us.

We provide transparency so that you can easily monitor our specification, preparation, delivery, troubleshooting, and metric tracking throughout our partnership.

Change Initiatives

Valuable Work provides efficient outsourced consulting and training during your essential stages of change readiness, change management, go-live readiness, and new operational stability.

We trust the power of professionally supervised process checklists.   A change initiative can easily get out of hand and disappoint when people skip or postpone simple scheduled stage tasks.   We guide you to handle each thing diligently at the right time so that your process can succeed.

Implementing a breakthrough project can be turbulent and unsettling on a professional level and a personal level. Re-skilling, new emotions, new work style, new relationships, and letting go of past baggage.   We guide your team to navigate these dynamics simply and successfully in support of your higher ROI and your enjoyable growth.

People in your own system can naturally and normally develop blindspots, social fears, or cynicisms. This can result in a toleration of work environments that include irrational or anti-valuable things.   As an outsourced vendor, Valuable Work does not have these blockers.   We provide a fresh perspective and a fresh objectivity to question strange artifacts so as to help keep your change process on a good track.

Organizational Restructuring

We train your team members to engage in periodic cycles of adjustment so that after we leave you can self-consult to stay fresh and adaptive. Each cycle includes 4 key questions:

What things should we PRESERVE because they are productive, well-liked, and give us strength and good results?

What things should we ELIMINATE because they do not work well and most of us dislike these aspects of our approach?

What things should we KEEP-BUT-MODIFY because they are right for us . . . but need some refining or adjusting in order to match our needs?

What things shoudl we START NEWLY because they will add value, the timing is right, and they will help our results and our brand?

Learning and Development

ADDIE . . . A systematic instructional design framework with five phases: Analyze, Design, Develop, Implement, and Evaluate.

Adult Learning Principles . . . Based on andragogy, emphasizing that adults learn best when content is relevant, self-directed, experiential, problem-centered, and immediately applicable.

Kolb Experiential Learning . . . A cycle of learning through experience involving four stages: Concrete Experience, Reflective Observation, Abstract Conceptualization, and Active Experimentation.

Gagné’s 9 Events of Instruction . . . A sequence for effective instruction: gain attention, inform learners of objectives, stimulate recall, present content, provide guidance, elicit performance, give feedback, assess performance, and enhance retention and transfer.

Learning-By-Doing . . . A hands-on approach where learners actively practice skills or engage in tasks to reinforce understanding and retention.

Co-Active Training and Coaching . . . A collaborative coaching model focused on balancing being and doing, empowering learners through awareness, responsibility, and actionable practice.

Kirkpatrick 4 Levels . . . A framework for evaluating training effectiveness: Reaction, Learning, Behavior, and Results.

Bloom’s 2 Sigma . . . Refers to research showing that one-on-one tutoring can produce learner performance two standard deviations higher than traditional group instruction.

Munger Inverting . . . A problem-solving approach from Charlie Munger that encourages considering the opposite or reverse perspective (“invert the problem”) to generate insights and avoid errors.

Communication Models

BLUF (Bottom Line Up Front) . . . A communication approach where the key message or conclusion is stated first, followed by supporting details to ensure clarity and quick understanding.

Think-Feel-Do . . . A framework for shaping communication that considers what the audience should think, feel, and do after receiving the message.

Generative Listening . . . A deep listening practice that goes beyond understanding words to fostering new insights, co-creation, and meaningful connections between participants.

What-So What-Now What . . . A reflection and communication model that progresses through describing an event (What), explaining its significance (So What), and identifying next steps or actions (Now What).

Intersecting for Value . . . A model for training people to build quick connection and lead conversation from and toward a common ground of value by takiong turns trying to name shared purpose, common goals, and mutual concerns.

Action Language . . . A model for training people to use performative vocabulary: suggest, recommend, request, offer, propose, promise.

Change Management models

ADKAR . . . A change management model focusing on five outcomes for individuals: Awareness, Desire, Knowledge, Ability, and Reinforcement.

PDCA (Plan-Do-Check-Act) . . . A continuous improvement cycle for testing and implementing changes: plan the change, execute it, evaluate results, and act to standardize or adjust.

Kaizen . . . A philosophy and practice of continuous, incremental improvement involving all employees to enhance processes, efficiency, and quality.

McKinsey 7S . . . A model for organizational alignment and change, emphasizing seven interdependent elements: Strategy, Structure, Systems, Shared Values, Style, Staff, and Skills.

PEMS (Preserve-Eliminate-Modify-Start Newly) . . . A model for engaging groups to discuss ideas togather and decide on valuable adjustments.

Process and Execution tools

Simultaneous Engineering . . . Cross-functional teams work in parallel on product development to shorten timelines and improve quality.

Lean . . . A methodology that maximizes value by eliminating waste and optimizing process flow.

DMAIC . . . A structured Six Sigma cycle for process improvement: Define, Measure, Analyze, Improve, Control.

SPC (Statistical Process Control) . . . Uses statistical methods and control charts to monitor and maintain process stability and quality.

TOC (Theory of Constraints) . . . Focuses on identifying and resolving the most critical bottleneck to improve overall system performance.

RACI . . . A responsibility matrix clarifying roles as Responsible, Accountable, Consulted, and Informed for tasks or decisions.

SCOR (Supply Chain Operations Reference) . . . A framework for analyzing and improving supply chain performance across plan, source, make, deliver, return, and enable.

Hoshin Kanri . . . A strategic planning and execution method aligning long-term goals with daily activities through structured deployment and review.

5 Whys . . . A root cause analysis tool that repeatedly asks “why” to uncover underlying causes of a problem.

Align-Act-Adjust . . . A cycle for effective execution: align on goals, act to implement, and adjust based on results and feedback.

OEE (Overall Equipment Effectiveness) . . . A key metric for manufacturing efficiency combining equipment availability, performance, and quality.

Project Management tools

ISO 9001 . . . An international quality management standard that ensures organizations consistently meet customer and regulatory requirements through documented processes and continual improvement.

PMBOK (Project Management Body of Knowledge) . . . A comprehensive guide outlining standardized project management processes, knowledge areas, and best practices.

Purpose-Goals-Methods . . . A planning framework that defines why (purpose), what (goals), and how (methods) to focus efforts and achieve desired outcomes.

Agile . . . An iterative project management and product development approach emphasizing customer collaboration, adaptability, and delivering value in small increments.

Kanban . . . A visual workflow management method that limits work in progress and optimizes process flow for continuous delivery.

Strategy and Competitive analysis tools

PESTEL  . . . Analyzes external macro-environmental factors: Political, Economic, Social, Technological, Environmental, and Legal.

Porter’s 5 Forces . . . Evaluates industry competitiveness based on new entrants, supplier power, buyer power, substitutes, and rivalry.

BCG Matrix . . . Classifies business units or products by market growth and market share: Stars, Cash Cows, Question Marks, Dogs.

SWOT . . . Identifies internal Strengths and Weaknesses, and external Opportunities and Threats.

Value Mapping . . . Visualizes how products or services deliver value along attributes compared to competitors.

360 . . . A holistic feedback or assessment approach using multiple perspectives (peers, managers, subordinates, self, customers).

VRIO . . . Framework assessing resources on Value, Rarity, Imitability, and Organization for sustainable advantage.

ISO 9004 . . . International guideline focusing on sustained organizational success through quality management.

Balanced Scorecard . . . Strategic tool tracking performance across Financial, Customer, Internal Process, and Learning & Growth perspectives.

Business Model Canvas . . . Visual template mapping key elements of a business model: value proposition, customers, channels, revenue, costs, resources, activities, partners.

CONOPS . . . Concept of Operations; describes how a system, project, or capability will be used to achieve objectives in practice.

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